Capability — Project Controls
No surprises.
No exceptions.
Our Position
The system that governs how every project is run.
Project controls are not an administrative function — they are the operating system of every Conroy project. They form part of our integrated ISO-aligned management systems (ISO 9001, ISO 45001, ISO 14001), ensuring that programme, cost, quality, safety, and environmental performance are managed to a single, consistent standard across every project we deliver.
The industries we serve — industrial, commercial, pharmaceutical, critical environments, and interiors — demand certainty on programme, cost, and quality from day one. Our controls framework makes performance visible in real time, gives clients full transparency, and ensures that every decision on site is traceable back to a defined process.
01
Consistent Governance & Delivery — Across every project
Project controls ensure that every Conroy project — regardless of sector, scale, or contract form — is run to the same standard. Processes, reporting, and governance are defined by our management system, not improvised per project.
02
Programme, Cost, Change Risk — Identified & Mitigated immediately
Programme is updated weekly from site data. Cost is reported monthly against the contract cost plan. Change is tracked and priced before it reaches site. Nothing is managed informally — so nothing goes unnoticed.
03
Accountability. Ownership. Transparency.
Every decision, instruction, and variation is documented and traceable. In regulated environments — GMP cleanrooms, critical environments, pharmaceutical facilities — this traceability is essential. Our controls framework delivers it as standard.
04
Client Confidence — Informed decisions at every stage
Project controls give clients the accurate, current information they need to make decisions with confidence — not react to surprises. When programme status, cost position, and risk exposure are reported clearly and honestly, clients are not waiting until final account to learn the real position. They are making proactive, informed decisions throughout the project lifecycle.
The Framework
Four pillars.
One integrated system.
Programme, cost, quality, and change are managed as four interconnected disciplines — not four separate reporting streams. A decision in one affects the others. Our controls framework keeps all four aligned throughout the project lifecycle.
01
Programme Control
Live programme maintained at three levels. Weekly progress capture. Critical path monitored and recovery actions initiated at the earliest indication of slippage — not at period end.
Level 1 milestone programme — client-facing, board-level
Level 2 master construction programme — contract baseline
Level 3 trade package programme — weekly update from site
3-week lookahead — short-interval scheduling for site teams
Critical path analysis — float consumed tracked and reported
02
Cost Control
Monthly cost reports against contract cost plan. Anticipated final account maintained and updated with every change. Full cost visibility from award through to final account settlement.
Contract cost plan — baseline maintained throughout
Monthly cost report — contract sum, variations, AFC, CTC
Contingency register — drawdown tracked and explained
Subcontract cost report — package by package
Cash flow forecast — updated monthly, agreed with client
03
Quality Control
Inspection and test plans issued for every major work package. Hold points, witness points, and review points defined before work commences. Defect registers maintained and resolved progressively throughout the build.
Inspection & Test Plans (ITPs) — package-specific
Hold point / witness point schedule — agreed with client
Non-conformance register — raised, tracked, and closed
Defects and snagging — identified, tracked, and closed before practical completion
Quality records — retained and issued as part of O&M pack
04
Change Control
Early warning system for all potential changes — instructed, anticipated, or client-initiated. Every change is assessed for programme and cost impact before instruction. The variation account is reconciled continuously throughout the project.
Early warning notices — issued before impact is felt
Compensation event / variation register — live and agreed
Programme impact assessment — every change quantified
Cost impact assessment — agreed before instruction
Variation account — reconciled monthly, not at close
Controlled delivery across every project, every sector
Reporting
Reporting rhythm — what the client receives and when
A reporting schedule agreed at project start and maintained throughout. Conroy does not wait to be asked for information — it is issued on a fixed cycle. If something significant changes between reporting periods, the client is told immediately — not at the next scheduled report.
All programme reporting is produced using our dedicated PM software. Reports are issued in a consistent format agreed with the client, with a clear executive summary at the front that does not require the reader to work through the detail to understand project status.
Reporting Cycle — Standard
Daily
Site Diary & Progress Record
Weather, labour, plant, and progress recorded daily by site management. Retained as a contemporaneous record — essential in regulated environments and for the accurate management of any programme or cost events as they arise.
Weekly
Programme Update & Lookahead
Level 3 programme updated from site progress. 3-week lookahead issued to client and subcontractors. Critical path status reported. Any emerging slippage flagged with proposed recovery action.
Bi-Weekly
Project Progress Report
Full project report covering programme status, cost report, change register, risk register update, quality status, health & safety statistics, and any items requiring client decision. Issued 5 working days before the bi-weekly progress meeting.
Ad Hoc
Early Warning & Issue Escalation
Any event that may affect programme, cost, or quality is reported to the client within 24 hours of Conroy becoming aware of it. This is not a contractual obligation — it is how we operate.
Cost Control
Full cost visibility from award to close
On every project, scope changes, site conditions, and design developments create movement in cost. Our job is to ensure that movement is tracked, agreed, and communicated in real time — so the client always has an accurate picture of the current financial position.
Our monthly cost report is structured to give the client a complete financial picture in a single document. It is not a summary — every figure is traceable to the underlying contract, variation, or subcontract cost.
Contract Cost Plan — maintained from award to close
The baseline cost plan agreed at contract is maintained throughout, updated with every approved change. The client can always see the original budget, the approved changes, and the current contract sum on a single page.
Anticipated Final Account — live and updated monthly
The AFA includes all approved variations, anticipated compensation events, and assessed risk drawdown. It represents the most accurate available forecast of the final project cost — and it is updated every month, not constructed at project close.
Subcontract cost control — package by package
Subcontract costs are tracked package by package against the contract cost plan. Any movement at package level is identified, explained, and reflected in the Anticipated Final Account before it affects the project outcome.
Change Control Protocol
Every change tracked, priced, and agreed — before it reaches site
Change is a normal part of any project. How it is managed determines the outcome. Conroy operates a rigorous change control protocol on every project — every instruction is assessed for cost and programme impact before proceeding, and the variation account is reconciled continuously throughout.
01
Early Warning Notice
Any event that may affect cost or programme is raised as an early warning before impact is felt. Issued by Conroy or client — either party can raise.
02
Impact Assessment
Cost and programme impact quantified within the agreed response period. Options presented where applicable. Client decision sought before proceeding.
03
Instruction & Agreement
Change instructed in writing with agreed cost and programme impact confirmed. Variation register and AFA updated. All instructions formalised and agreed in advance.
04
Monthly Reconciliation
Variation register reconciled monthly against cost report. Outstanding items flagged and resolved at the progress meeting to maintain alignment throughout.
Precision in planning, transparency in delivery
Quality & Documentation
Quality records that survive the project
The quality record produced during construction becomes part of the building's operational history. In regulated environments it is a regulatory requirement. In all environments it is what the client relies upon when something needs to be maintained, extended, or handed over again in the future.
Project Quality Plan
Issued at project start. Defines the quality management approach, inspection and test plan schedule, hold and witness points, non-conformance procedure, and document control protocol.
- Quality management framework for the specific project
- Subcontractor quality obligations — stated and enforced
- Document control — issue register maintained throughout
Inspection & Test Plans
Package-specific ITPs issued before work commences. Hold points require client or third-party sign-off before proceeding. Witness points require notification. Review points documented and retained.
- Substructure, frame, envelope, MEP, fit-out — each with own ITP
- Hold points defined — work cannot proceed without sign-off
- Completed ITPs retained in the quality file for handover
Handover Documentation
Complete and structured handover pack issued at practical completion. The client receives a building they can operate with confidence — not a collection of documents to assemble themselves.
- O&M manuals — co-ordinated and reviewed before issue
- As-built drawings and BIM model — updated and verified
- Warranties and guarantees — collated and assigned
- Commissioning and test records — complete set
- Health & safety file — PSCS obligations met in full
Sector Controls
Project controls by sector
Each sector we serve has distinct project controls requirements. The framework is consistent — the application is industry-specific.
Industrial, Logistics & Manufacturing
Programme-driven controls for fast-track delivery
- Fast-track programme management — steel, envelope, and slab on parallel sequences
- MHE and racking interface tracked against operational fit-out milestones
- Floor flatness and levelness (FM2/FL) testing scheduled into ITP
- Dock leveller, cold store, and automated system commissioning co-ordinated with end-user vendors
- Sectional completion and phased handover controls where facilities are occupied in stages
Critical Environments
Critical systems and live environment controls
- Construction activity managed around live operational environments and continuity windows
- Critical power and cooling commissioning records structured for Tier classification evidence
- Energisation and system testing documented with contemporaneous records
- Permit-to-work systems for work adjacent to live infrastructure
- Clean protocol enforcement during data hall fit-out and commissioning phases
Pharmaceutical & Life Sciences
GMP-compliant records and validation support
- Construction quality records structured to feed directly into IQ/OQ/PQ documentation
- Change control traceable to the design basis — every deviation assessed for GMP impact
- Non-conformance reports assessed against regulatory implications (HPRA / MHRA)
- Cleanroom construction protocols — environmental monitoring, material control, access logs
- Commissioning and validation documentation produced as a project output, not a retrofit
Commercial & Interiors
Programme certainty and quality assurance controls
- Lease milestone and occupier move-in dates built into the programme from day one
- Facade, MEP, and fit-out package procurement tracked against programme-critical dates
- BREEAM and nZEB compliance evidence compiled progressively throughout the build
- Landlord works and occupier fit-out interface co-ordinated with clear demarcation
- Stage certification, building control, and planning condition compliance maintained throughout
Our Commitments
What you can expect from Conroy's project controls — on every project
These are the operating standards applied to every project we deliver, regardless of size, sector, or contract form. They define how we work with our clients.
Weekly programme update — issued without being asked
Level 3 programme and 3-week lookahead issued to the client every Friday. No exceptions.
Monthly cost report — complete, not summarised
Contract sum, approved variations, AFA, and cost-to-complete — every line traceable. Issued 5 working days before the progress meeting.
24-hour early warning — for anything that may affect the project
If Conroy becomes aware of an event that may affect programme, cost, or quality — the client is told within 24 hours, with a proposed course of action.
Variation account reconciled continuously
The variation account is reconciled monthly. By practical completion, both parties have maintained agreement throughout the project. Final account settlement is a confirmation of an already agreed position.
Structured, complete handover documentation
O&M manuals, as-built drawings, warranties, commissioning records, and the health & safety file — co-ordinated, reviewed, and issued in a format ready for immediate operational use.
Work With Us
A project controls framework you can rely on from day one
Whether project controls is a specific priority for your next project or simply something you expect as standard — we'd welcome a conversation.